Finance & Payroll Forms

Accounting Form

  1. JE Correction Form (XLS)
  2. JE Correction Form New (XLS)

Accounts Payable

  1. Affidavit of Lost Receipt (PDF)
  2. Request for Check or Wire (PDF)
  3. Request for On Demand Check (PDF)
  4. Request for refund (PDF)
  5. Vendor Add Change Request Form (PDF)

Credit & Debit Card Acceptance

  1. PCI Data Security Standards (PDF)
  2. PCI Glossary v3 to 2 (PDF)
  3. PCI Quick Reference Guide (PDF)
  4. SAQ to Instructions and Guidelines V3 2 1 (PDF)
  5. Yamhill County Merchant Card Processing Policy (DOCX)
  6. Yamhill County New Merchant Application Form (DOCX)

Job Aids

  1. BN Overriding Critical Illness Rates (PDF)
  2. TA01 Entering Time for a Period (PDF)
  3. TA02 Searching a Time Card (PDF)
  4. TA03 Mark a Time Card as a Favorite (PDF)
  5. TA04 Editing or Updating a Time Card for a Period (PDF)
  6. TA06 Shift Differential (PDF)
  7. TA07 View an employees Absence Balances (PDF)
  8. TA08 Request for Leave, Review Leave Balance (PDF)
  9. TA09 Request for Multiple Leave Types on One Day (PDF)
  10. TA10 Request Future Leave with Insufficient Balance (PDF)
  11. TA11 View Calendar and Team Schedule (as a Employee) (PDF)
  12. TA12 View Calendar and Team Schedules (as a Supervisor) (PDF)
  13. TA13 Approving an Absence Request via Workflow Notification (PDF)
  14. TA14 Line Manager: Edit a Direct Reports Existing Future Absence (My Team, Existing ABS) (PDF)
  15. TA15 Department Timekeeper or Administrator Edits the Time Card (Grid) (PDF)
  16. TA16 Reviewing and Approving Time Cards (PDF)
  17. TA17 Delegating Time Approval Duties (PDF)
  18. TA18 Reports and Analytics (PDF)
  19. TA19 Generating Time Cards for an Individual (PDF)
  20. TA20 Generating Time Cards for a Group of Employees (PDF)
  21. TA21 Enroll an Employee in an Absence Plan and Calculate the Accrual (PDF)
  22. TA22 Adjust a Leave Balance for an Employee (PDF)
  23. TA23 Update Absence Plan Enrollment and Calculate the Periodic Accrual for All Employees (PDF)
  24. TA24 Defining Shift, Work Patterns and Schedules (PDF)
  25. TA25 Mass Time Entry (PDF)
  26. TA27 Create Vacation, Absence, Accrual Plan (PDF)

Other Forms

  1. Blank Donation Form (DOCX)
  2. W9 form (PDF)
  3. YC Tax Exempt Letter September 4, 2018 (PDF)

Payroll

  1. Cash Unused Comp Time (PDF)
  2. Cash Unused Floating Holiday (PDF)
  3. Cash Unused Floating Holiday: E Signature (PDF)
  4. Direct Deposit Enrollment (PDF)
  5. FET or Vacation donation form: E Signature (PDF)
  6. FET: Sellback Form (PDF)
  7. FOPPO Vacation Sell: Back Form (PDF)
  8. Instructions (PDF)
  9. Payroll Correction Form: E Signature (PDF)
  10. PEL: Sellback form 1 (PDF)
  11. Personnel Action Form 2 (PDF)
  12. Sheriffs Vac Comp Sell Back (PDF)
  13. Timesheet for FET Employees: E Signature (PDF)
  14. Timesheet for FOPPO Employees: E Signature (PDF)
  15. Timesheet for HRLY and PT Employees: E Signature (PDF)
  16. Timesheet for Juvenile Employees: E Signature (PDF)
  17. Timesheet for Public Works: Admin (XLS)
  18. Timesheet for Public Works: Crew (XLS)
  19. Timesheet for Public Works: Shop (XLS)
  20. Timesheet for Sheriffs Employees (XLS)
  21. Timesheet for Ycom (XLS)
  22. W4 for Federal e-Sign (2023) (PDF)
  23. W4 for Oregon e-Sign (2023) (PDF)

Purchase Cards

  1. Purchase Card Cardholder Training Course (PPTX)
  2. Purchase Card Program Policy (DOCX)
  3. Purchase Card Request or Change Form (DOCX)

Transfer Forms

  1. Board Transfer (PDF)
  2. Board Transfer (XLS)
  3. Budget Transfer (PDF)
  4. Budget Transfer (XLS)
  5. Funds Transfer (PDF)

Travel Forms

  1. Mileage Chart (XLS)
  2. Request for Overnight Travel Authorization to E-Signature (PDF)
  3. Travel and Expense Reimbursement Form 2022 to E-Signature (PDF)
  4. Travel and Expense Reimbursement Form 2023 to E to Signature (PDF)
  5. Travel Reimbursement for Employees Policy (PDF)

Year-End Accounting Instructions

  1. Accounts Payable Form (XLSX)
  2. Bank reconciliation Form (XLSX)
  3. Prepaid Expenditures Form (XLSX)
  4. Receivables Form (XLSX)
  5. Unearned Revenue Form (XLSX)
  6. Year end instructions Fiscal Year 2023 (DOC)